With the advent of e-fax, e-mail and other online communication tools, many may think the need for photocopiers is falling by the wayside. However, nothing could be further from the truth. Photocopiers are in demand as much as ever. Following are five reasons why.
Reasons Why Photocopiers Remain a Necessary Piece of Office Equipment
Photocopiers Lessen the Need for Technology Adoption
Many businesses don´t adopt technology as fast as it comes onto the market. Hence, so-called old-school ways of doing things remain viable for years after new tools have come onto the market.
It takes time for a company to change the way it does business. New systems and processes must be put in place. Then, training must take place to ensure the adoption of the new technology.
Even if the new technology is pretty simple and easy to learn, any type of change takes time. This goes to the heart of human nature, which is to resist change, not embrace it. Photocopiers provide a time-tested way of doing conducting business, and that´s not about to change any time soon.
Photocopiers Leave a Paper Trail
Many businesses and business owners like the security of a paper trail. Photocopiers provide this. For recordkeeping purposes, there´s nothing like being able to sit down with a folder of all the pages of the document you need and being able to sift through it at your leisure.
Take invoicing for example. Every business has an invoicing system. For many small business owners, their system is as simple as printing out an invoice, photocopying the check and/or online payment once it comes in, and stapling it to the original invoice. Photocopiers allow small business owners a simplified way to track incoming revenue.
Photocopiers Eliminate Business Expense
For many small businesses, changing even one system entails an expense. Photocopiers are a reliable way of doing business. Everyone right down to entry-level personnel knows how to use them, hence there´s no training expense involved.
Photocopiers Serve Many Business Purposes
Over and beyond providing simple copies, photocopiers allow small business owners to put forth a professional appearance.
Take for example, presentations. With the right photocopier, you can prepare professional, color, graphic-intensive presentations that rival large companies. In this instance, photocopiers not only allow small business to compete with larger rivals, they allow them to compete effectively.
Photocopiers Save Small Business Owners Money
Perhaps the best part of photocopiers is that they save small business owners (all businesses, really) money. Copy shops charge per page.
Imagine how many copies of a document you print out a day. Recall how many copies of a document you may need to disperse to different people on a team. Now, imagine having to pay for each copied page. Not does it cost you to make the copies, you have to take time out of your work day to actually go to the copy shop and perhaps wait in line to use it.
For all of these reasons, photocopiers are a vital business tool.